Executive Assistant

As Executive assistant you will become a trusted partner at the very heart of our business in our Madrid office! In this role, you will support our C-levels based in Madrid and will have the opportunity to orchestrate priorities, streamline communication, and enable our leaders to focus on what matters most: driving strategy and growth. This role is a unique opportunity to build impact by anticipating needs, creating clarity, and ensuring seamless execution across executive agendas. You’ll act as the vital link between our leadership and stakeholders across the globe. Join us to drive the right power forward and make clean energy the natural choice for all!  

Key Responsibilities: 

You will be responsible for: 

• Calendar management: Scheduling meetings, appointments, and events in complex schedules across global time zones. Coordinating availability across teams and stakeholders. Prioritize meetings aligned with strategic business goals  

• Travel arrangements: Organize travel to remote sites, international summits, or regulatory bodies. Preparing detailed travel itineraries. Handle expense reporting, including submitting receipts and ensuring compliance with internal guidelines. 

• Communication: Managing inboxes, prioritizing messages, and drafting responses. Acting as a liaison between executives and internal/external contacts. Draft and manage high-level correspondence. Prepare briefing materials for board meetings and forums. 

• Meeting preparation and follow up: Organizing agendas, taking minutes, and tracking action items. Ensuring materials and logistics are ready for meetings. 

• Regulatory & Compliance Awareness: Monitor deadlines for compliance filings, invoices and reporting. Support executives in staying informed on evolving regulations. 

• Team support: Assisting with onboarding, team events, and administrative tasks. Organize participation in conferences, coordinate with External communication’s team speaking engagements and media appearances. 

Qualifications and Skills:  

Your profile is a natural match if you have: 

• Proven experience supporting senior executives or C-level leaders, ideally in multinational or fast-growth environments. 

• Education: Professional training in Legal, Business Administration, Communications, or a related field. 

• Exceptional organizational, communication, and problem-solving skills. 

• Discretion, proactivity, and the ability to adapt quickly to shifting priorities. 

• Fluency in English and Spanish (mandatory). Knowledge of Italian and/or German will be a strong plus. 

• Proficiency in Microsoft Office 365 (Outlook, Excel, PowerPoint, Drive) 

• Experience with travel and expense platforms (e.g., Navan, Cytric), and document management systems SAP. 

What drives your application forward: 

• Additional qualifications in Executive Support, Project Management, or Energy Sector Fundamentals are a plus. 

• Familiarity with energy industry terminology and regulatory frameworks. 

• Experience coordinating with stakeholders across regulatory, financial, and operational domains. 

• Interest in sustainability, energy transition, and innovation within the energy sector.